Privacy policy

Introduction

We value your privacy and are committed to protecting your personal data. This privacy policy outlines how we collect, use, and safeguard your information.

Data we collect

• Personal data: When you sign up to test our product, we collect your name and email address through a form. Other optional information may include user type, links, and area of interest.
• License key: We collect and link the license key to your email address.
• Usage data: We track how users interact with our software to improve our product. This data is essential for product development. In the future public release, users will have the option to opt-out of this tracking.
• Poll data: We ask users for their opinions when using the software and track the answers.
• Newsletter subscription: When you sign up for our email newsletter, we collect your email address through MailPoet.
• reCAPTCHA data: We use Google reCAPTCHA on our forms to prevent spam and abuse. This service collects information such as IP address and browser data, which is subject to Google’s Privacy Policy and Terms of Service.

How we use your data

• Personal data: To manage your account and provide you with access to our product.
• License key: To authenticate your access to our software.
• Usage data and poll data: To analyze and improve our product’s functionality and user experience.
• Newsletter subscription: To send you updates, news, and promotional materials via email.
• reCAPTCHA data: To ensure the security and integrity of our forms by preventing spam and abuse.

Legal basis for processing

We process your personal data based on the following legal grounds:

• Consent: You provide consent when you sign up and provide your data. Consent is obtained through a checkbox during sign-up and can be withdrawn at any time by emailing dev[at]kreisklang.com.
• Legitimate interests: We have a legitimate interest in improving our product and ensuring its security and functionality. Given that this is a free test version, data collection is crucial for development.
• Compliance with laws: reCAPTCHA is used to prevent malicious activity, which is a legitimate security interest.

Data sharing and disclosure

We do not share your personal data with third parties except as necessary to comply with legal obligations or protect our rights. However, reCAPTCHA data is shared with Google as part of its service.

Data security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, or disclosure. Currently, data collected through our sign-up form is not encrypted due to limitations with our plugin (Formidable) and WordPress environment. However, access is strictly limited to administrators within our organization. We are actively seeking to improve this area and plan to implement enhanced security measures, including data encryption, closer to the full release of our product.

Data retention

We retain your personal data only as long as necessary for the purposes outlined in this policy or as required by law. For example:

• Personal data (name, email): Retained for the duration of your participation in the test phase and up to 1 year after to analyze the collected data and improve the product.
• Usage data and poll data: Retained for the duration of the test phase and up to 1 year after for analysis purposes.
• Newsletter subscription: Retained until you unsubscribe from the newsletter.
• reCAPTCHA data: Retained and processed by Google according to their policies.

Your rights

You have the following rights regarding your personal data:

• Access: Request access to your personal data.
• Correction: Request correction of any inaccurate data.
• Deletion: Request deletion of your personal data.
• Objection: Object to the processing of your data.
• Restriction: Request restriction of processing your data.
• Portability: Request transfer of your data to another service.

To exercise these rights, please contact us at dev[at]kreisklang.com.

International transfers

All data is stored in the Frankfurt data center (AWS). We ensure appropriate safeguards are in place for international data transfers, complying with GDPR requirements. Data processed through reCAPTCHA may be transferred to Google’s servers located in the USA.

Changes to this policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on our website.

Contact us

If you have any questions about this privacy policy or our data practices, please contact us at dev[at]kreisklang.com.